Total Students0All registered students
Active Records0Currently active students
New Admissions0This term
2026 Fee ValueKES 0Estimated annual base fees
Student Directory
Browse, search, and manage student records. Each student record includes a photo and full profile view.
| Photo | Admission No. | Student Name | Class | Status | Guardian | Phone | Actions |
|---|
No student records found.
Recent Activity
Communication
End of Term Exams Notice
Exams begin soon. Ensure all student records and fees are updated.
Admissions Module
Admissions Management
Capture enquiries, process applications, track document checks, and convert approved admissions into student records.
Total Applications0All captured applications
Pending Review0Awaiting assessment
Approved0Ready to admit
Documents Missing0Need follow-up
Admission Applications
Track prospective students from enquiry to approval and registration.
| Application No. | Applicant | Applying For | Status | Guardian | Phone | Actions |
|---|
No admission applications found.
Admissions Checklist
- Birth certificateRequired before approval
- Parent / guardian contactMust be verified
- Previous school reportRequired for transfers
Next Step
Approval converts to student record
When an application is approved, use βAdmitβ to create a student profile with class, guardian, and photo details.
Classes Module
Daily Attendance Register
Class teachers can select a class and date, mark each learner as present, absent, late, or excused, then save the register for the day.
Students in Class0Based on selected class
Present0Marked today
Late / Excused0Needs attention
Absent0Follow-up list
Register Controls
Select the class and attendance date.
Select a class to see the assigned class teacher.
Class Attendance Register
Saved attendance is stored locally for offline testing.
| Photo | Admission No. | Student | Class | Attendance | Notes |
|---|
Select a class to take attendance.
Transport Module
Student Transport
Manage transport status, route notes, pickup location, and drop-off location for each student.
School Transport0Students using school transport
Pickup Points0Recorded locations
Drop-off Points0Recorded locations
Missing Details0Need update
Transport Filters
Filter transport records.
Transport List
Use Edit to update pickup and drop-off locations in the student record.
| Photo | Admission No. | Student | Class | Transport | Pickup Location | Drop-off Location | Route Notes | Actions |
|---|
No transport records found.
Staff Module
Staff Management
Manage teachers, admin, garden, security, drivers, general workers, qualifications, uploaded staff documents, class teachers, and teacher-on-duty roster planning.
Total Staff0All active and inactive staff
Teachers0Teaching staff
Assigned Classes0Classes with class teachers
Duty Roster0Planned duty weeks
Staff Filters
Filter staff by role or search by name, phone, qualification, or document label.
Staff Directory
Each staff member can store qualifications and labelled document uploads.
| Staff | Role | Phone | Qualifications | Documents | Status | Actions |
|---|
No staff records found.
Class Teacher Assignment
Each class should have at least one class teacher assigned.
| Class | Level | Class Teacher | Status |
|---|
Teacher on Duty Roster
Schedule teachers by week. Weeks start on Sunday; select start and finish dates for each duty period.
| Week No. | Start | Finish | Teacher | Area | Notes | Actions |
|---|
No teacher-on-duty roster entries yet.
Fees Module
2026 Fee Structures
Use the approved Vihiga Education City fee structures for Daycare, Primary School, and Junior Secondary School. Grade 7 to Grade 9 are grouped as Junior Secondary School.
Students in View0Based on filters
Total FeeKES 0Selected term amount
Total PaidKES 0Payments recorded
Outstanding FeeKES 0Balance still owing
Student Fee View
Using 2026 fee structures
Student Fee Estimates
Base fee estimates are calculated from the selected term and student class.
| Photo | Admission No. | Student | Class | Level | Term Fee | Paid | Balance | Notes | Payment |
|---|
No fee records found.
Approved Fee Structure Reference
Primary, daycare, and Junior Secondary School values loaded from the supplied 2026 documents.
Daycare & Primary School
| Group | Fees | Other Notes |
|---|
Junior Secondary School
| Vote Head | Term 1 | Term 2 | Term 3 |
|---|
Payment notes: Transport fees are separate and must be prepaid monthly. Boarding is KES 10,000 per term. JSS meals are KES 3,500 per term. Primary meals are KES 3,500 for Term 1 and Term 2, and KES 3,000 for Term 3.
Migration Import
Import Existing School Files
Upload Excel, Word, PDF, CSV, or TXT files for the relevant section. The system reads the file, previews extracted records, and imports the data into the selected module.
Preview Rows0Rows detected from file
Ready to Import0Rows with enough data
File TypeβExcel, Word, PDF, CSV, or TXT
Issues0Rows needing review
Upload & Read File
Best results come from Excel/CSV files with clear headers. Word and PDF files are read as text and converted where table-like rows are found.
Supported columns:
Admission No, First Name, Last Name, Class, Guardian, Phone...
Import Preview
Upload a file and click Read File to preview detected records before saving.
| Status | Detected Data |
|---|
No import preview available.
Reports Module
School Reports
Generate quick operational summaries from student records and admissions data. Filter by class, status, and report type, then print or export.
Report Filters
Select the type of report you want to view.
Students in Report0Based on selected filters
Classes Covered0Unique classes represented
Admissions Tracked0Applications in admissions module
Missing Docs0Records needing follow-up
Overview Summary
Live report generated from captured records.
No report data found.